What is in your GTD Weekly Review Checklist?

I’m in the process of evaluating my GTD weekly review process, as I feel like I’ve entered into the trap of executing the checklist without concern whether I am doing so productively. Following is the current checklist I am using:

Collect Loose Papers and Materials
Gather all accumulated business cards, receipts, and miscellaneous paper-based materials into your in-basket.

  • Physical Inbox
  • Wallet
  • Backpack/Briefcase
  • Various Moleskine Journals
  • Postal Mail

Get “IN” to zero
Process completely all outstanding paper materials, journal and meeting notes, voicemails, dictation, and emails.

  • Process Physical Inbox
  • Process OmniFocus Inbox
  • Process Email
  • Process Missed Calls, Text Messages and/or Voice Mail
  • Process Voice Recordings
  • Process Data from Note Applications
  • Process Imported Photos
  • Process Computer Desktop and Downloads Folder
  • Process External Project Management Software
  • Process Journal
  • Process Time Log
  • Process Book Annotations

Empty Your Head
Put in writing and process any uncaptured new projects, action items, waiting-for’s, someday-maybe’s, etc.

  • Add them to the OmniFocus Inbox and don’t worry about processing them yet.

Review Previous and Upcoming Calendar Data

  • Review past calendar in detail for remaining action items, reference data, etc., and transfer into the active system.
  • Review upcoming calendar events – long and short term. Capture actions triggered.

Review Lists

  • Evaluate status of projects, goals and outcomes, one by one, ensuring at least one current action item on each.
  • Make sure each next action is really a next action and write it as if I were delegating it to someone.
  • Browse through project plans, support material & any other work-in-progress material to trigger new actions, completions, waiting-for’s, etc.
  • Review for any projects which may now have become active, and transfer to “Projects.” Delete items no longer
  • Assign time to any critical projects on the Calendar

Review Any Relevant Checklists
Use as a trigger for any new actions.

Be Creative & Courageous
Any new, wonderful, hare-brained, creative, thought-provoking, risk-taking ideas to add into your system???

What does your checklist look like?

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