post

Quick Focus Tip: Turn off Notifications in Mountain Lion with One Click

Just option-click the notifications icon in the upper right corner. The icon will dim, signifying that it’s off. Option-click once more to turn it back on.

I also use Vitamin-R for focus when working on my Mac. The app allows me to follow the Pomodoro Technique, but with time increments I define, as well as shut down unnecessary distractions. I also like how it allows you to define the focus of the moment for easy reference in case you get distracted.

In addition, consider creating a new account on your Mac called Focus, where you customize that profile to contain no distractions (e.g. don’t connect your email or social media accounts in that profile). This concept is also useful if you give presentations or demonstrations in public. You can create a streamlined Demo account to ensure your presentation is not disrupted by random interruptions from your Calendar, Email, Task management app, etc.

post

Cleanliness

In an attempt to motivate myself to complete all my weekend chores, I turn to Benjamin Franklin:

Tolerate no uncleanliness in body, clothes, or habitation.

Of course, keeping everything clean appears to be a never ending task that can consume your whole life if you let it. Where is the limit? I’m not sure, but I do find that the time spent (at least once a week) creating order in your life, through ordinary household chores and GTD weekly reviews, definitely helps keep my world flowing smoother.

If you need some motivation to get you going, check out “Everything in its Place, Finally and Forever” and “I Don’t Want Stuff Any More, Only Things” from one of my favorite blogs, Raptitude.com.

post

Humble

If you want to gain some perspective on your life, I recommend the following two things:

1. Approach a homeless person and ask them to share their story with you or alternatively do the same at a senior citizens home.

2. Visit a developing country and spend more than a week living there.

[Read more…]

post

Make a Decision

I’ve been putting off blogging for quite a while now, with a growing list of reasons to procrastinate. Along with some other commitments, which I’ll share later in this post, I’ve decided to once again attempt to achieve my greater goal of spreading the most positive energy to the greatest number of people possible. Writing is a scalable way to achieve that goal.

Because of a bout of food poisening ( there is an opportunity in every set back 🙂 ) I’ve had some time to spend thinking and reading. After reading some technical books like RESTful Web Services and Javascript: From Novice to Ninja, I turned to a oldie but goodie that has been neglected on my virtual bookshelf, Think and Grow Rich by Napoleon Hill.

[Read more…]

post

Beyond Checklists: Automation and Outsourcing

So you’ve already made checklists for all of your routines and acquired the habit of using them consistently. What’s the next step?

Go through each item on your checklist and ask these questions:

  • Can I automate this?
  • Can I outsource this?

Take a step back and look at the entire checklist and ask: Can I create a system or process to simplify (including outsourcing the entire checklist)?

[Read more…]

post

Personal Productivity: GTD + Agile and Priorities

Currently, I practice GTD using Omnifocus [pdf link] as the execution tool. I believe this system to be the best out of all the systems I’ve tried thus far, yet I still struggle with prioritization. After completing a few weeks of agile training with our awesome Rally coach Ann, I began to think of how I can apply agile principles, particularly the prioritization methods, to help solve the priority issue.

The first major difference that struck me is the prioritized backlog that is central to agile vs. the list of next actions split by context that is key to GTD. In trying to follow the non-prioritization ethos of GTD, I always have this feeling in the back of my mind that perhaps I’m working on the wrong thing at a given time. My work around has been using due dates and flags within Omnifocus. Specifically, due dates are for items that have some consequence if I fail to deliver on that date and flags are action items I’d like to complete that day.

Here are some initial thoughts of how to apply concepts from both GTD and Agile within the framework of the GTD weekly review in order to achieve some level of prioritization.

[Read more…]

post

Use Your Feed Reader to Quickly View All Your Unread Google Apps GMail

Part of my daily email routine involves logging into my Google Apps GMail accounts and applying the label:unread filter, which allows me to review any emails that I did not read throughout the day (since I filter my emails aggressively).

Now, I have found an even easier way to do this via my feed reader (which is currently NetNewsWire on Mac OSX and Reeder on the iPhone). Simply, use the following magical URL in your feed reader and enjoy:

https://mail.google.com/a/[your domain name]/feed/atom/unread

Note that you will need to authenticate your feed using your Google Apps username and login, where the username is your full email address.

post

Reduce Distractions and Stay in the Zone with an Aggressive GMail Filtering Strategy

Staying “in the zone” becomes increasingly difficult with the plethora of ways to be distracted. Especially if you spend most of your time in front a computer. Between email, IM’s, RSS feeds, phone calls and text messages it’s a wonder we ever actually find time to work for than 15 minutes at a time.

My hope is that this simple tip will help you avoid at least one of these distractions multiple times per day … the non-important email. Before you continue, you may also want to check out How to Forward an Email as a Text Message.

[Read more…]

post

Fast Low Cost Recipe Resources for the Starving Student or Busy Entrepreneur

Whether you are a student or a busy executive, the fact is, you have to eat, and Doritos, Cheesy Poofs and Diet Pepsi just can’t cut it for too long. And just because you maybe a starving, poor student, does not mean you have to be on forced diet. The following free resources show you how to prepare meals when you are short on cash, time and ingredients.

[Read more…]

post

What is in your GTD Weekly Review Checklist?

I’m in the process of evaluating my GTD weekly review process, as I feel like I’ve entered into the trap of executing the checklist without concern whether I am doing so productively. Following is the current checklist I am using:

[Read more…]